WebSynco

WebSynco is cloud-based maintenance and asset management software that organizes, tracks, and schedules your maintenance activities. Faster. Better. For less.

WebSynco is a CMMS solution. CMMS stands for "computerized maintenance management system". A CMMS is software that helps maintenance teams keep a record of all assets they are responsible for, schedule and track maintenance tasks, and keep a historical record of work they perform.

WebSynco
  • What is a CMMS? - Frequently Asked Questions

    Connect Teams and Information Efficiently

    What is WebSynco CMMS used for?

    • WebSynco software can be used for many things, however, it is mostly used to help you organize, plan, track and simplify your maintenance operations. This is done by facilitating the tracking of work orders, scheduling of preventive maintenance, receiving external work requests, tracking asset history, manage inventories, and generating reports.

    How does WebSynco help Work Orders?

    • Work Order Management can become a complicated and unorganized undertaking without the right tools. WebSynco systems help you organize and track all of your Work Orders. You can see what work needs to be done, who needs to do it, how much time it took, how many parts were used, what invoices were involved and much more. Additionally, Work Orders can be tied to specific Assets creating data that is valuable when making critical business decisions such as should I replace an asset or continue to run it for another year?

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  • The value of CMMS

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    The value of WebSynco CMMS - CMMS doesn’t have to be complicated or expensive. For small to medium businesses vulnerable to inefficient operations and equipment failures, making the transition to a cloud- and mobile-enabled solution is a worthwhile investment.

    • Stay available Keep equipment maintained and available, reduce downtime and extend the life of your assets. Repair more quickly when you can see problem history.
    • Maintain compliance Safety is a top priority in your business. Track incidents and adherence to proper processes, stay ahead of regulation and be prepared with a clear audit trail.
    • Control costs Manage planned and unplanned maintenance, warranty, inventory and spare parts costs. When you have better insight into your operations and a better handle on managing assets, you can begin to make significant inroads in cost reduction.
    • Boost productivity An organized labor force is a more productive one. WebSynco improves scheduling, vendor management and both work flow and financial reporting – all without paper.
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  • A MOBILE CMMS THAT EMPOWERS YOUR MAINTENANCE TEAM

    Through the use of our Android mobile apps your clients experience better organization, communication, accountability and productivity throughout their entire maintenance team.

    From their handheld device anyone on your maintenance team can:

    • View their assigned Work Orders and PMs
    • Complete and log Work Orders and PMs while actually doing the work
    • Receive instant notifications when new work is created
    • Start new Work Orders while out in the field
    • Report problems at the actual problem with pictures and text
    • Lookup critical asset information while diagnosing a problem
  • EASY TO USE, FEATURE RICH DESKTOP APPLICATION

    Secure, scalable, accessible

    The WebSynco CMMS web application brings all of the power and functionality of a modern cloud based CMMS into an easy and simple to use user interface.

    In one easy spot you can view your assets and their work orders, preventative maintenance, work history, reports and more.

    • Preventative Maintenance
    • Work Orders
    • Maintenance Logs
    • Work Management
    • Asset Management
    • Parts Management
    • Multiple Location Management
    • Reports and Dashboards
  • ONE STOP, COMPLETE WORK MANAGEMENT

    Optimise speed and reliability

    You shouldn't have to have 5 different screens open to understand what is happening at your building.

    WebSynco CMMS's Location dashboard allows you to easily do all of the following from one screen:

    • View all WOs, PMs, Work Requests, and Problem Reports
    • View a calendar of current and upcoming Work Orders and PMs
    • Set work priority so the right work gets done first
    • View who is assigned what work
    • Drag and drop to change work assignments
    • Change due dates or defer work
    • Start a new Work Order
    • View KPI such as actual time spent and planned vs unplanned work
    • Download helpful reports that show which work was last worked on
    • One click away from a work's detailed information
    • One click away from an asset's detailed information
  • Let's talk

    Speak to one of our WebSynco professionals about how uctrix's solutions can work for you.

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What is WebSynco CMMS? - Frequently Asked Questions

Connect Teams and Information Efficiently

What is WebSynco CMMS used for?

  • WebSynco software can be used for many things, however, it is mostly used to help you organize, plan, track and simplify your maintenance operations. This is done by facilitating the tracking of work orders, scheduling of preventive maintenance, receiving external work requests, tracking asset history, manage inventories, and generating reports.

How does WebSynco help Work Orders?

  • Work Order Management can become a complicated and unorganized undertaking without the right tools. WebSynco systems help you organize and track all of your Work Orders. You can see what work needs to be done, who needs to do it, how much time it took, how many parts were used, what invoices were involved and much more. Additionally, Work Orders can be tied to specific Assets creating data that is valuable when making critical business decisions such as should I replace an asset or continue to run it for another year?

How does WebSynco help Preventative Maintenance?

  • The benefits of Preventative Maintenance is a well known fact and is responsible for longer equipment life, less energy consumption, fewer production delays, and much more, however, getting a PM program established and in place can be a daunting task. WebSynco systems help you perform this by creating a platform where you can automatically schedule work months or even years into the future. The planned work is automatically generated for the right person with reminders automatically sent out. Additionally, all of the PMs are tracked so you know how much time they are taking and if they are being done on time.

How does WebSynco help Work Requests?

  • Without a WebSynco, Work Requests happen in a very manual and time extensive way with very little follow up. Phone calls or emails to the maintenance team take up precious time and effort that is better spent elsewhere. WebSynco systems automate this process by allowing anyone within your organization to submit a Work Request that is automatically delivered to the right maintenance team member. Additionally, when the work is completed the person who requested the work receives notice that it has been completed along with completion notes.

How does WebSynco help Tracking Asset History?

  • WebSynco systems enable you to track anything you deem valuable for a given asset. You can track Work Orders, Preventative Maintenance, Predictive Maintenance, Labor costs, Parts costs and more. Additionally, you can attached manuals, PDFs, serial numbers and any other piece of information you need recorded. This establishes a extensive repository of information for each asset arming with you with necessary information needed for critical business decisions.

How does WebSynco help Manage Inventories?

  • WebSynco systems allow you to keep a running inventory of critical parts or tools that are needed for your maintenance operations. Parts are integrated with work orders and preventive maintenance so that your maintenance technicians can easily see if you have the right parts in stock before performing the work. Additionally, you can view how many parts were used within a given time, how many you may need in the upcoming year, and much more.

How does WebSynco help Reporting?

  • One of the most powerful aspects of WebSynco is putting your data to work for you. Now that everything is being tracking you can pull reports that answers questions you were never able to answer before. Is the right maintenance work being done? What asset is costing me the most? Where is my maintenance team's time being spent? Is maintenance work done on time? What asset is breaking down the most? Which of my maintenance team members is best performing? WebSynco reports allow you to answer all of these questions and more.

Where can WebSynco be installed?

  • WebSynco systems can be installed either as an on premise solution or as a cloud or SaaS based solution. On premise installations require you to install the software at your office on your servers and is maintained by your IT staff which often requires a large setup fee and ongoing server maintenance costs. Cloud or SaaS based solutions are setup on your CMMS vendor's systems and do not require you to configure servers or perform server maintenance. Both types of installations have pros and cons and it is best to talk with a WebSynco specialist to see what best fits your needs and budget.

How long does WebSynco implementation take?

  • This can widely vary based on many factors. How large is your business? How many features or modules are you trying to implement? Do you have team buy in not only from your maintenance team, but from other managers? How difficult to use is the CMMS software you are choosing to use? How much time can you put into the implementation? Answering these questions should give you a better understanding of the time a CMMS implementation will take. At WebSynco our software can be setup within minutes and successfully implemented within a matter of weeks.

How often is WebSynco software updated?

  • This will depend on the type of installation you choose. Cloud or SaaS based CMMS software is often updated on a daily basis with no hassle on your part. On premise updates involve you or your IT team and are often updated anywhere from every 3 months to once a year.

Where is the WebSynco data stored?

  • This also depends on the type of installation you choose. Cloud or SaaS based CMMS software will have the data stored on the CMMS software provider's servers. On premise will store the CMMS data on your server at your location. WebSynco is complaint with Data Sovereignty to the province/state or Country.

What industries benefit from WebSynco system?

  • Many industries can benefit from Websynco including: Manufacturing, Facilities, Equipment, Building, Property, Hospitality, Restaurants, Churches, Fleet, School, Government, Gyms and more. If you work in an industry with valuable assets that need maintenance a CMMS software could be beneficial to you.

Does WebSynco software work for small businesses as well as large corporations?

  • Although the implementations may be a little longer WebSynco software is designed to work well for both small businesses and large corporations.

What is the difference between CMMS software and Facility Management software?

  • CMMS and FM software often mean the same thing although some FM software packages have non maintenance modules included. For example, FM software may have a space management module which a CMMS software package might not. Be careful on FM software or CMMS software that tries to do too much. Finding the right CMMS software is one of the key factors in a successful implementation.

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  • Connect co-workers, partners, vendors, and customers with the information and expertise they need
  • Preventive Maintenance Made Easy
  • Simplify Work Order Management
  • Make mobile devices extensions of the corporate network so workers can be productive anywhere
  • Equipment Maintenance Management Made Easy
  • Simple, User Friendly CMMS Software

Let's talk

UCtriX has created smart solution sets for small to medium businesses all the way up to enterprise clients. Contact us for a demo, or to discuss a customised solution built to meet your business’ needs.

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Standard Onboarding Includes:

  • Database activation
  • Initial facility set up (facility and location names)
  • User set up with log in credentials (within 48 hrs.)
  • Unlimited access to Express Training Webinars
  • Up to 3 hrs. of web conference training within onboarding period (Tailored training on customer required CMMS software features)
  • Consultation on best practices for populating and managing data
  • Unlimited access to training video library and training documents
  • Estimated onboarding period of 30 days from sign off
  • Lifetime technical support


  • Optional Onboarding Services:

  • Database Migration - we will move your data
  • Data Entry - import your data from excel or CSV file format to database
  • WebSynco Case Studies
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    Read our case studies to see how UCtriX has created long-term partnerships with Governments, Telco's and SME's, helping them to transform the way they do business.

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